Contractor management software helps organisations manage the onboarding, approval and ongoing compliance of external contractors. Common features include prequalification, document collection, insurance and licence tracking, expiry reminders and reporting.
Comparison
Compare Contractor Management Software: Altora vs DoneSafe vs Heresafe
Compare three contractor management systems to find the best solution for your UK organisation.
Which Contractor Management System is right for your organisation?
If you’re looking for a Contractor Management System, you may have come across Altora, DoneSafe and Heresafe.
All three platforms help organisations prequalify contractors, collect compliance documents and reduce administrative work. However, they take different approaches to pricing, implementation and day-to-day contractor management.
Note: The information contained in this article has been collated based on publicly available product information and pricing from vendor and 3rd-party websites. Please contact the software providers to verify any specific feature, term or condition before deciding which product suits your needs. If you believe any information is incorrect, please let us know.
Last updated: July 2026
Feature comparison
| Feature | Altora | DoneSafe | Heresafe |
|---|---|---|---|
| Public pricing | £179/month, billed monthly | Custom quote | From £649/month, billed monthly |
| Free trial | 14-day free trial or guided demo | Guided demo available | Guided demo available |
| Contractor prequalification | Customisable workflows | Registration, approval and compliance workflows | HSEQ questionnaires and assessments |
| Custom compliance requirements | Included | Configurable forms and workflows | Included |
| Contractor self-service portal | Company Access Portal | Contractor registration and onboarding portal | Supplier portal |
| Subcontractor management | Included | Configurable; confirm scope during implementation | Included |
| Worker profile management | Included | Included | Included |
| Document management | Included | Included | Included |
| Insurance tracking | Included | Included | Included |
| Licence and competency tracking | Included | Available through Competency Management | Included |
| RAMS management | Internal review workflow | Dedicated RAMS Management module | Dedicated RAMS workflows on Plus plan and above |
| Automated expiry reminders | Included | Included | Included |
| Document approval workflow | Internal review workflows | Configurable approval workflows | Internal review workflows |
| Reporting | Included | Configurable dashboards and reporting | Included |
| Online induction integration | Altora Online Induction | Available through Onboarding and Inductions module | Inductions on Plus plan and above |
| Site check-in | Altora Check-in | Available through connected visitor and workforce modules | Check-in/Out on Plus plan and above |
| Project management | Not available | Available through Projects and Job Management modules | with Plus plan and above |
| Permit to Work management | Configurable via documents workflow | Dedicated Permit to Work module | Comprehensive Permits add-on for £599p/m |
| Authorisation to Work | Configurable via documents workflow | Configurable via Permit to Work and competency workflows | Included on Plus plan and above |
| REST API | API available on Standard plan and above | Available | Not publicly advertised |
| Unlimited contractor companies | Included | Not publicly specified | Included |
| Support | Phone and email support | Implementation and support package confirmed by quote | Phone and email support |
| Data residency | UK data storage | EU data storage | UK data storage |
Pricing comparison
The three platforms use noticeably different pricing models.
| Vendor | Public pricing |
|---|---|
| Altora | £179 per month billed monthly or £161 per month billed annually. Unlimited contractor companies included. |
| DoneSafe | Pricing is available by custom quotation. The total cost depends on the modules, configuration, implementation and support required. |
| Heresafe | Starter plan is £649 per month when billed monthly, or £549 per month billed annually. Unlimited users and companies included. |
When comparing costs, ask each vendor about implementation fees, contract length, training, integrations, storage allowances, support limits and charges for additional modules.
Altora has the lowest published entry price and provides predictable monthly costs, but requires an Altora Online Induction plan to integrate worker inductions for Contractor Companies.
Combining Altora’s Online Induction System (from £129 per month) and Check-in System (from £119 per month) with the Contractor Management System (£179 per month) totals £427 per month, which is cheaper than Heresafe’s Starter plan and provides a comprehensive compliance management system.
Heresafe’s higher starting price reflects its broader operational functionality as a standalone compliance system. Heresafe’s higher-level plans range from £1,099 to £1,599 and cover some functionality of Altora’s Online Induction System and Check-in System. Heresafe also offers an add-on for advanced Permit management (+£599 per month).
DoneSafe follows a consultative pricing model. Organisations need to request a tailored proposal based on the contractor-management module and any connected EHS modules they require.
How the platforms compare
Altora
Altora is a compliance and induction management system that includes Contractor Management as an add-on module for the Altora Induction System. Altora Contractor Management is designed for organisations that want a modern contractor management system that is straightforward to implement and easy for administrators and contractors to use.
Its Company Access Portal allows contractor companies to manage their own details, workers, subcontractors and compliance documents. This reduces the need for administrators to manually maintain every contractor record.
Altora also includes:
- configurable prequalification workflows
- document, insurance and licence tracking
- approval workflows for safety documents, RAMs and permits
- automated renewal reminders
- internal compliance reviews
- dashboards and reporting
- unlimited contractor companies
- UK data storage to support GDPR obligations
Note: Altora’s Contractor Management System needs an Altora Online Induction subscription (starting at £129 per month). It can optionally be combined with Altora Check-in for expanded site check-in and visitor management functionality. This modular approach allows organisations to start with the functionality they need and expand later.
At £179 per month, Altora is particularly well suited to small and medium-sized organisations seeking transparent pricing, quick implementation and strong contractor self-service.
DoneSafe
DoneSafe is a configurable EHS platform that includes contractor management alongside a broad range of connected safety and workforce modules.
Its contractor-management capabilities cover:
- contractor registration and approval
- insurance and licence tracking
- contractor onboarding and site inductions
- document and compliance workflows
- automated reminders and notifications
- workforce records and competency visibility
- dashboards and reporting
DoneSafe also offers separate modules for RAMS Management, Permit to Work, Competency Management, Projects, audits, inspections and incident management. This allows larger organisations to connect contractor compliance with wider EHS processes in one platform.
Its main strength is breadth and configurability. However, buyers should confirm exactly which modules are included in their proposal, because features such as RAMS, Permit to Work and competency management may sit outside the core contractor-management configuration. Pricing is available by quotation.
Heresafe
Heresafe is a UK-developed contractor management platform with a strong focus on operational contractor safety.
Alongside contractor prequalification and document management, Heresafe provides:
- dedicated RAMS workflows
- dedicated Permit to Work workflows (with Permits add-on)
- supplier and worker profiles
- contractor activity and upcoming work
- multi-location dashboard
- contractor sign-in and workplace visibility
- UK data storage to support GDPR obligations
This makes Heresafe particularly relevant to estates, facilities and safety teams that want to manage contractor approval and the work performed after approval within the same system.
Its published pricing starts from £649 per month (billed monthly). That positions Heresafe above Altora’s entry price but may be justified for organisations that specifically need more extensive workflows for issuing permits and work-control functionality.
Which software is right for you?
Choose Altora if you want:
- Transparent pricing
- The lowest published entry price
- Unlimited contractor companies
- Fast implementation
- Contractor and subcontractor self-management
- Configurable compliance requirements
- Flexible document management for RAMS, Permits, Licences and Insurance
- Integrations with Online Induction and site Check-in
- UK data residency
- A 14-day free trial
Choose DoneSafe if you want:
- Contractor management within a wider EHS platform
- Highly configurable forms and workflows
- Dedicated RAMS and Permit to Work modules
- Workforce competency management
- Connected audits, inspections and incident workflows
- An enterprise implementation tailored to your processes
Choose Heresafe if you want:
- Dedicated RAMS workflows
- Dedicated Permit to Work workflows
- Operational contractor oversight
- Project management capabilities
- Multi-location estates or facilities management
- UK data residency
Questions to ask before buying
Before choosing a contractor management platform, ask each vendor to demonstrate your actual process rather than relying on a generic product tour.
Confirm how contractors are invited, how workers and subcontractors are managed, how documents are reviewed, how reminders are sent and how non-compliant contractors are identified. Organisations with more complex safety requirements should also ask how RAMS, permits and site access are handled.
Request written clarification of implementation costs, support allowances, storage limits, integrations, data migration, minimum contract terms and any fees charged for additional modules or contractor companies.
Verdict
All three products provide strong contractor management capabilities, but they suit different types of organisation.
Altora offers the strongest combination of transparent pricing, ease of use and flexibility. Its Company Access Portal, unlimited contractor companies and modular product ecosystem make it a strong choice for organisations that want to improve contractor compliance without paying for unnecessary complexity.
DoneSafe is better suited to larger organisations seeking contractor management within a broader, configurable EHS platform.
Heresafe stands out for organisations that need operational contractor controls such as RAMS, Authorisation to Work and Permit to Work alongside contractor prequalification.
For many small and medium-sized organisations, Altora provides the most accessible and cost-effective starting point. For estates and facilities teams managing complex contractor work across multiple locations, Heresafe’s broader functionality may justify its higher price.
Frequently asked questions
What is contractor management software?
Which platform has the lowest published pricing?
Altora has the lowest published entry price at £179 per month (billed monthly). Heresafe starts from £649 per month (billed monthly), while DoneSafe provides pricing by quotation.
Which system is best for UK organisations?
Heresafe is developed in the UK and provides dedicated workflows with UK specific terminology like RAMS and Permit to Work. Altora also provides a dedicated UK offering and is a strong choice for organisations seeking a simpler and more affordable contractor compliance platform.
Can contractors manage their own workers?
Yes. Altora’s Company Access Portal allows contractor companies to manage their own workers, subcontractors and compliance records. Heresafe also provides supplier and worker profiles, while DoneSafe supports contractor registration and workforce records through its contractor-management workflows.
Which system supports Permit to Work?
Heresafe provides dedicated electronic Permit to Work and Authorisation to Work functionality. DoneSafe also offers a separate Permit to Work module. Altora supports flexible approval workflows, which can be used for Permit to Work functionality and combined with Altora Check-in to restrict site access.
Which have UK data residency to support GDPR obligations?
Altora and Heresafe both publicly promote UK data residency. Donesafe has data residency options in Australia, EU, US and Asia.
Why organisations choose Altora
Altora is designed for organisations that want to modernise contractor compliance without adding unnecessary complexity.
Unlike many enterprise contractor management platforms, Altora publishes its pricing, includes unlimited contractor companies and combines contractor management with online inductions and optional site check-in within the same ecosystem.
Key benefits include:
- £179 monthly pricing
- Unlimited contractor companies
- Company Access Portal for contractor self-management
- Configurable prequalification workflows
- Automated reminders
- Online induction integration
- Check-in integration
- API access
- No lock-in contracts
- 14-day free trial
Altora’s price point is great. Altora’s people are very professional with helpful, transparent support reps, and the system itself is clean, clear, and user-friendly. Plus, it was the most cost-effective CMS we could find with the services we needed.