Prequalify contractors before engagement
Know a contractor company is safe, insured and compliant before you sign them up. Altora's Contractor Management System gives you an online prequalification process that collects, verifies and stores everything you need, so only approved contractors make it onto your sites.
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Why prequalify contractors?
Every contractor you engage becomes an extension of your business. If they turn up uninsured, unlicensed or without the right safety procedures, the legal, safety and reputational risk lands on you.
Prequalification is how you manage that risk up front. By assessing a contractor company’s business details, insurances, licences, safety systems and experience before engagement, you make sure only suitable, compliant contractors are approved to work on your sites.
New to prequalification? Read our essential guide to contractor prequalification.
Why manual prequalification breaks down
1. Set your requirements once
Build prequalification flows in Altora’s Contractor Management System using configurable questionnaires and tailored compliance checklists. Ask for the business information, insurances, licences, certifications and WHS documents that matter to you, such as SWMS, JSAs and risk assessments.
Create different flows for different types of work, sites or clients, so every contractor is assessed against the same standard for the job they’ll actually do.
2. Invite contractors to apply online
Invite contractor companies by email. They get a secure link to their prequalification form, where they answer your questionnaire and upload supporting documents from any device.
There’s nothing to print, scan or post, and no spreadsheet to keep up to date. Every submission lands in one central system.
3. Review, verify and approve
You’re notified as soon as a contractor submits. Review their answers and documents, verify compliance against your criteria, and request resubmission of anything that’s missing, incorrect or out of date.
Once approved, the contractor company is added to your approved contractor register, with a full record of what they submitted kept on file for audits.
4. Onboard their workers
Prequalification is the first step, not the last. Approved companies are invited to the Company Access Portal, where they manage their own profile, invite workers and subcontractors, and complete the tasks you assign.
Pair it with Online Induction so workers complete the site and safety inductions for their role before they arrive, and with the Check-in System to confirm workers meet site requirements when they sign in.
Keep contractors compliant after approval
A contractor that was compliant on day one won't stay that way by itself. Altora keeps prequalification records current for the life of the engagement.
Automated expiry alerts
Contractors are automatically reminded when insurances, licences and certificates are about to expire, and can upload renewals themselves.
Real-time reporting
See which companies are approved, pending or non-compliant, and keep an audit trail of every submission and approval.
Performance ratings
Rate contractors and add notes after each job, so the next time you need one you know who to engage again.
Prequalification in practice
DSE Transport
DSE uses Altora’s Contractor Management System to prequalify contractors faster, validate certifications and automate licence renewals, giving workers a quicker path to commencement.
Case studyRichers Transport
Richers Transport uses a structured contractor prequalification process to track insurances, NHVAS accreditation and safety protocols across its operations.
Case studyThales Group
Thales Group manages 20 external companies in Altora, with automated credential checking replacing manual approval of licences and trade certifications.
Built for industries that rely on contractors
Contractor prequalification is essential wherever high-risk work is carried out by third parties. Altora is used to prequalify contractors in construction, mining, manufacturing, renewable energy, transport and logistics and agriculture.
Need help deciding what to ask? Our guide to developing a contractor prequalification questionnaire covers the questions most organisations include.
Explore the Contractor Management System