Subcontractor Management Software for Safer, Faster Projects

What is subcontractor management software?

Subcontractor management software allows companies to manage contractors seamlessly. Organise documentation, rate and review, and ensure compliance across the board.

Monitor contractor compliance from one central dashboard with clear visibility of outstanding requirements, expiring items and approval status. Quickly identify risks and take action before they impact your operations.

Common subcontractor management challenges

Compliance status

Incomplete compliance requirements can cause delays and risks for your company.

Missing items and information

Missing information such as licences that have expired can be a huge risk for your business from both a legal and safety angle.

Confusion across multiple projects

When managing subcontractors across different projects across multiple sites, it’s so important to have clarity of exactly where things are up to and organisation-wide visibility.

Inefficient practices

Inefficient contractor management practices can cost your business deeply in both resources and money.

How Altora simplifies subcontractor onboarding

Prequalify contractor companies

Altora’s streamlined system allows you to assess contractors before they begin. Collect insurances, licences, documentation and business information all via our platform. Standardise your approval process and ensure only compliant contractors can be engaged.

Monitor contractor compliance

Have clear visibility of contractor compliance across a central dashboard. Easily keep on top of expiring documentation, outstanding requirements and approval status. Identify potential risks with ease and take action before anything transpires.

Automate contractor onboarding

Automated contractor workflows allow you to increase efficiency and reduce administration. Facilitate risk assessments and SWMS, organise pre-start requirements with contractors before they arrive, and assign inductions with ease.

Company Access Portal

Altora’s Company Access Portal allows you to invite your contractors to our system where they can manage their company documentation and their worker’s inductions within their own dedicated portal. This allows your contractors to autonomously manage their own company’s compliance and also administer & regulate their workers inductions & compliance records.

Contractor compliance features

When evaluating subcontractor management software platforms, ensure they have the following key features:

Pre-qualification and questionnaires

Pre-qualification questionnaires allow companies to assess subcontractors prior to engagement. They are able to assess documentation and compliance requirements, relevant experience, insurances and more.

Verify contractor compliance

Altora’s software allows you to smoothly verify contractor compliance, meaning you can ensure all documentation, licences and insurances are up to date, and no important items slip through the cracks.

Tailored compliance management

With different compliance requirements to factor in for different roles, sites and projects, each with varying risk and safety factors, Altora’s tailored compliance management helps you ensure every worker has been appropriately inducted and meets compliance.

Company profiles

Altora’s Company Access Portal allows contractors to manage their own company profiles. This makes it easier to manage and access important items such as insurances, licences and certifications, business details, key contacts and company administrators throughout the contractor relationship.

Delegate tasks and responsibility

Altora’s contractor management software lets principal contractors register and manage their own subcontractors and workers. This allows companies to assign responsibilities and tasks to the correct people and encourages accountability and scalability.

Subcontractor software onboarding workflow

1. Create

Set up your prequalification processes, questionnaires and requirements.

2. Invite

Invite contractors to complete the prequalification questionnaire

3. Review and verify

After submission, review contractor prequalification and ensure compliance.

4. Worker inductions

Contractors are notified when prequalification is complete, and they are given access to the Company Access Portal where they can manage worker inductions and compliance tracking.

5. Automated alerts & reminders

Contractors will receive alerts for missing or expiring documentation and insurances.

6. Manage & evaluate subcontractor performance

Continuously monitor and evaluate contractor compliance and access detailed reporting for audit trails.

Benefits for principal contractors and subcontractors

Efficient and smooth projects

Subcontractor management software helps businesses manage projects and contractors much more smoothly. Removing the need for arduous processes, lengthy admin time and paperwork, and missing information, you’ll be able to manage everything on a centralised dashboard and with efficiency.

Safe workforce

Manual or inefficient contractor management software is not only time consuming, it can also be highly risky. Important items go missing, safety protocols can get missed, and documentation and licences can expire without anyone realising. A streamlined contractor management software takes the pain away and most importantly keeps your workforce safe.

Repeat business

Providing an efficient and user-friendly service to your contractors keeps everybody happy and they’ll be more likely to work with you for future projects if everything has gone smoothly. We often have subcontractors of our clients approach us to implement our software in their business as they’ve had such a good experience with it when contracting.

Frequently Asked Questions

What is subcontractor management software?

Subcontractor management software helps organisations manage subcontractor onboarding, prequalification, compliance and documentation in one central system. It provides greater visibility over contractor requirements and helps ensure subcontractors and their workers meet the necessary requirements before starting work.

How does subcontractor management software help with compliance?

Subcontractor management software makes it easier to collect, verify and monitor important compliance information such as licences, insurances, certifications and other required documents. Automated reminders and expiry tracking also help prevent important requirements from being overlooked.

Can subcontractors manage their own workers and documents?

Altora’s Company Access Portal allows subcontractors to manage their company information, documentation and workers through their own dedicated portal. This helps distribute administrative responsibility while giving your organisation visibility over subcontractor compliance.

Can I prequalify subcontractors before they start work?

Altora allows you to create prequalification processes and questionnaires to assess subcontractors before they are approved. You can collect business information, licences, insurances and other documentation and verify that your requirements have been met before engagement.

Can subcontractor requirements vary by site or role?

Different compliance and induction requirements can be applied depending on factors such as a worker’s role or the site they are attending. This helps ensure subcontractors complete the requirements relevant to the work they will actually be performing.

Can subcontractors complete inductions before arriving on site?

Subcontractor workers can complete assigned online inductions and other pre-start requirements before arriving on site. This helps reduce delays on arrival and provides administrators with visibility over completion and compliance status.

How does Altora track expiring subcontractor documents?

Altora helps you monitor time-sensitive documents such as licences, certifications and insurances. Automated alerts and reminders can notify contractors about missing or expiring requirements, helping keep records current and reducing manual follow-up.

What’s the difference between subcontractor management and contractor management software?

Subcontractor management is generally part of the broader contractor management process. Contractor management software can be used to manage contractors, subcontractors and their workers throughout onboarding and ongoing compliance, while subcontractor management specifically focuses on organisations and workers engaged beneath a principal or primary contractor.