Use case
Assess contractors before engagement using configurable pre-qualification forms and questionnaires to capture key business and safety information upfront.
Contractor Management System
Prequalify contractors, set requirements, store key documents, track performance, and manage renewals with a centralised contractor dashboard.
Try it for free Info packFeatures
Pre-qualification and questionnaires
Compliance verification
Automatically verify contractor compliance by reviewing submitted documentation, certifications, and questionnaire responses against your defined criteria.
Tailored compliance requirements checklists
Create customised checklists to reflect specific project, site, or client compliance needs, ensuring all contractor requirements are clearly outlined and tracked.
Company profile management
Enable contractors to manage their own company profiles, including business details, insurances, certifications, key contacts and company administrators.
Delegate responsibility to manage subcontractors
Allow principal contractors to register and manage their own subcontractors within the platform, supporting scalable and accountable supply chain compliance.
Altora’s price point is great. Altora’s people are very professional with helpful, transparent support reps, and the system itself is clean, clear, and user-friendly. Plus, it was the most cost-effective CMS we could find with the services we needed.
How our Contractor Management System works:
1. Create and invite
Configure prequalification flows, questionnaires and requirements, then invite contractors to complete the prequalification process online.
2. Prequalification
Contractors receive an email with a link to their prequalification form, where they submit the required information and compliance documents.
3. Review and verify
Admins are notified when a prequalification is submitted. They can then verify compliance and ensure contractors have the correct WHS documents, and request resubmission of documents if needed.
4. Worker inductions
Once the prequalification is complete, the contractor is notified and invited to log in to the Company Access Portal, where they can track and manage their own staff inductions and compliance documents.
5. Automated reminders
Contractors receive automatic notifications for insurance renewals and expiring licences and certificates. They can use the Company Access Portal to update and resubmit documents as required.
6. Manage and evaluate
Admins can continuously monitor and evaluate contractor compliance with comprehensive overviews and reporting tools.
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Frequently Asked Questions
Are you looking for a way to simplify your contractor prequalification process?
Efficient contractor management is critical for business operations, yet the prequalification process often slows things down.
We understand the problems this can cause, so our Contractor Management System offers a streamlined, risk-mitigated solution. It’s easy to use with quick compliance assessment and management, designed to meet your organisation’s needs and regulatory requirements.
The Contractor Management System centralises contractor engagement with features such as digital document handling, automated alerts, and comprehensive reporting. It aims to boost efficiency, decision-making clarity, and operational convenience.
Because, when it comes to contractor management, it’s true what they say: time is money.
Course & document library Induction checklistsPrequalify contractors
- Customise electronic questionnaires for online prequalification
- A streamlined digital process for contractor vetting
Set minimum requirements
- Customise checklists for specific contractor types
- Collect essential documents like licenses, permits, and insurance records
Store important documents
- Digitally store key WHS documents
- Choose to include documents such as safety management plans, SWMS, JSAs, risk assessments, SOPs or other WHS documents
Rate contractor performance
- Provide feedback and ratings on contractor work
- Use performance data for informed future project decisions
Access to contractor dashboard
- Easy-to-use dashboard for contractors to manage requirements
- Simplified compliance and task management
Set automatic renewal reminders
- Automated alerts for license and certification renewals
- Ensure continuous compliance and up-to-date documentation
Contractor management system use cases
Are you seeking a single platform for induction, check-in and worker management?
With optional add-ons, Altora’s Contractor Management System complements our induction and check-in systems. Here’s how:
Check-in System
- Quick check-in with QR codes or digital kiosks
- Real-time monitoring and live updates
- Effective emergency management, including who’s-on-site information
Online Induction System
- Send users a link to complete induction before arriving on-site
- Request licences and certificates from users
- Store important documents and training records in a central hub
Seven reasons to consider Altora's Contractor Management System
- Customised electronic questionnaires for streamlined prequalification
- Checklists designed for specific types of contractors
- Centralised storage of essential documents
- Performance ratings for project insights
- Clear and easy-to-use contractor dashboard with self-login feature
- Automated renewal reminders for licences, permits and insurance
- Simplified contractor management for multiple sites
Testimonials
Find out what our clients think about our Contractor Management System
Museums Victoria have been using Altora for several years in order to support a system of contractor management across its sites.
We find the Altora system to be straightforward and easy for our staff to use.
Altora continuously updates its system to include the additional functions that are relevant to our needs; one reason why we continue to stay on as a customer. The flexibility of Altora allows us to manage a large number of users and several administrators across the platform. In addition, the support we’ve received from Altora has also been incredibly helpful.
We’re happy to recommend Altora to other businesses and organisations like ours.
Altora’s price point is great. Altora’s people are very professional with helpful, transparent support reps, and the system itself is clean, clear, and user-friendly. Plus, it was the most cost-effective CMS we could find with the services we needed.
We chose Altora for the simple user interface, ease of administration and ability to include non-network users.
Working with the team at Altora has been very easy.
They are only a phone call away and have always been available to assist and answer questions.
The system is very cost-effective and easy to use. Personally, I’ve mainly dealt with support but it’s the best support team I’ve ever come across. The responses are super quick and very detailed and it’s what really has won me over. Altora works well for new users and it’s easy. It’s really good for small companies and it’s the easiest system I’ve come across.
The ease of implementation was great. Ongoing maintenance of contractors is very easy, and the built-in reporting tools are fantastic.